Meeting Notes — Berea-Midpark Athletic Boosters

Fall awards – done like the way they were done last year. Teams pick a time in various parts of the building. Awards held on Sunday, 11/14. Lots of great accomplishments both team and individual this fall.
Winter sports in full spring – basketball, wrestling. Girls’ hoops have had scrimmages already. Most things start around Thanksgiving. Double header at Brunswick starts off hoops. Boys’ MS basketball doesn’t start until January. MS girls’ hoops have been very healthy – high interest.
Celebrated signing day today – following NCAA calendar. Early signing for sports except football. Later designated day in May for non-scholarship athletes. More students showed up than when it happened after school. Will send the dates out periodically for awareness.
Games livestreamed; swim meets livestreamed
Updates to gym – scoreboards from old school will be in 11/15; Titan Nation banner will be hung in the gym.

Coaches’ Reports

Hunek (football)

Successful football season
Numbers up
JV had a phenomenal season
Large numbers in 7/8
50 kids returning 10/11
Future looks bright

Cook (boys’ golf)

Changing golf course from Seneca
Indoor hitting space for the winter

Morgan (swimming)

Started practice 10/30
Lifting weights twice a week
Board delivered by 11/19; won’t need a lift
Just received the invoice and Boosters to pay him $2,000 from his request and presentation the week before. Was voted by the Board at a prior meeting to provide the funds.
10 home meets out of 13 – only school in the SWC with a pool.

Bosko (wrestling)

Kicks off Friday with first official day of practice
All mats cleaned by Coach today
Fundraiser is on 11/27; tix $25
Just shy of 30 on the team
New guy taking over at MS – Mike Eckert
Steve Vaughn taking over as head youth coach and sign ups coming up on the 13th
Girls’ wrestling is close to being a sanctioned sport in Ohio; Bosko thinks it will start at the youth level and move up
Hunek will reach out to MS kid football players to recommend wrestling

Parent reps

Yee (girls’ basketball)

Scrimmages have started
Fundraiser through Saturday – 3 tix to OSU/MSU game

Roig (gymnastics)

First practice yesterday
Browns/Steelers square fundraiser
Fundraiser at Berea Nutrition this Saturday 9-5
Chipotle fundraiser in January

Tabanji (boys’ basketball)

Final rosters done today

Cheer

Just finished a fundraiser for 50/50 – sold 959 tickets
Still looking at $70 for spirit wear
Competitive cheer will do a fundraiser likely next year

Treasurer’s Report

General Fund $44k artificially high b/c there is one more BW game this Saturday and then the money will be distributed to the teams who worked the games.
Done with 50/50
After Saturday, Cindy and Jeff will give out the money to the teams in equal shares, dropping the general fund balance down.
Team accounts are what they are.
Finally got breakdown for the Oktoberfest and it was distributed to the teams who worked.

Cindy Shick (parking lot and 50/50)

Saturday is the last game
Parking is just shy of $10k with high school and BW games
BW Homecoming game didn’t bring in as much as we thought it might
Wrestling brought in the most for a Friday night game
Cindy is asking for a co-chair
Cindy asking about parking for next year b/c we’re the only HS that charges in the conference and there have been complaints from parents from other schools
Cindy is asking for a Venmo account
Possible season pass – although we don’t want to lose money on this

President’s Report

Still up and running with concession; Megan and Dee keeping it stocked
Dee would like an interactive menu on a TV; Dee will donate an old tablet
Maybe 2 TVs to livestream the game and have an interactive menu
Maybe do 50/50 for the girls’ games for the rivalry games (for sure doing 50/50 during the boys’ games)
Grindstone Taphouse has new ownership – Dee is meeting with them this week and she will be revising the sign-ups for Queen of Hearts (maybe only 2x month and maybe on Mondays for a bigger profit)
Gym banners
As soon as fall awards are over – then we’ll do a kickoff for memberships and yard signs for winter
Chris Dort will be doing the winter program
We did order ball caps to sell at the concession stand
Winter Pictures are November 20th

Monday 12/13 appreciation party with appetizers

Dee moves to end meeting 7:47p, Jeff second

OCTOBER 2021

Monday 10/11/21

Call to order at 7:01pm by Divo.

Meeting minutes moved by Haas, second by Swisher – approved

Athletic Director report

Since last meeting not much has changed as far as covid; following direction of Cuy County Bd of Health; a few cases that have affected some sports; kids have been doing a very good job
Tickets online – is there going to be a senior citizen ticket? Seniors can go to Bd Office – Seniors that don’t live in the district pay the regular price; we follow conference guidelines from what SWC agreed on – they approve the prices at the SWC meeting; we adhere to whatever the conference votes on; attendance has been awesome at our games (versus last year); biggest gates we’ve had since 2015 for football; check for the all sports pass
Livestream – we cannot live stream at Roehm, so only football and volleyball; will do indoor winter at BMHS and swimming at BMMS
Winter sports kick off – October 29 is first day of official practice – November 27 first day of competitions – everything on Titans Athletics website
Record boards – Melissa is making the updates in the sign shop
Can we require that booster members participate in 1-3 specific events? Just a thought – this might way that we can get more volunteers?

Coaches’ Reports

Ty Morgan (swimming)

proposal for record board project – school and pool records for the natatorium; asking the sign shop here to make former records on boards; also want to put up a Top 50 of Titans back to 13-14 season; don’t have to rent a lift to update if they have new ones and in certain locations; they did a lotto fundraiser; looking to do as much as they can on a rather tight timetable; the one he wants to go with has better pricing for the size boards they would like to get; both are in Ohio so shipping around $200; he’s not just looking at the cost but quality and that it will be up for a long time; Looking for about $2,000; they have a little over $3600 in their account as of today; would need to order before the end of October to have them installed prior to first meet on 11/27/21; he’s still waiting on both companies to send new mock ups; everything they’ve fundraised will go into the record boards
Jeff moved, Dee second – motion passed for the $2,000 to go toward the new boards

Jim Cook (golf)

raised $1,530 with the beer/liquor fundraiser at the Top Golf event

Treasurer’s report

General fund $33k
50/50, parking lot – 80% will go out to the teams in equal shares and it will be distributed after the end of the parking season (20% goes to the Booster funds) – included BW and BMHS games
$4,000 made from Top Golf – we covered our cost – really only $1,000 made; Dee really wanted a $3k mark but we were way lower than that; definitely a pre-pay event for next time; maybe try a different time (November or Spring); do an analysis of it to see moving forward; Boo festival in BP cut into people buying bays; still going to be selling tickets for the drawing for 3 month unlimited membership – 5 winners – discount on food and non-alcoholic beverages; maybe we’ll raise another $1k; number one thing besides prepayment is making sure each team is represented
Paid for 80 senior banners for the fall
Team accounts are what they are – see the accounts sheet
Madzy fund pot has been replenished by the Madzy run fund

President’s report

Discussion of how to get parents involved
Dee – had a meeting at the beginning that parents would sign up at the beginning of the season to have them sign up right away; she said you just need to delegate it
“What event are you signing up for?”
Tina – always ask direct to people rather than just to a group
Subcommittees for events – so we can think about things and market and plan
Concessions – still don’t have someone in charge of this; questions about sign up genius; we really need someone to take this over; Dee said she’s going to stock up on inventory for winter

VP report

88 members
4 medium sized t-shirts to deliver to Berea and then all will be out
Someone made a suggestion for a baseball hat – Adam texting Mick

Cindy (parking)

Since September – baseball, boys golf, swimming, girls golf -- $2849 Friday, $1775 Saturday
Some people are making a donation just to make a donation
Some people are complaining
50/50 – October 1st $891 top winner
- October 8 $417 (he donated back a couple hundred dollars)

Queen of Hearts – available for tomorrow night if anyone wants it

Next month – Winter program (Chris taking that over)

Motion to conclude 756p

AUGUST 2021

Monday 8/9/21

Dee Divo

Danielle Swisher

Chris Dort

Teri Cupach

Cindy Shick

Kevin Payne

Eric Smearman

Megan Yee

Lisa Flaer

Michelle Zahursky

Jen Svec

John Svec

Jyl Rhoden

Tim Rhoden

Ty Morgan

Jeff Haas

Call to order 7:01p by Dee

Athletic Dr – no one here but gave a report through Dee

Covid update on final forms about ticket sales – no longer selling tickets at the door. Must purchase online.
Students - $30 for the entire year
No covid restrictions – nothing in place but ticket sales – masks on the bus
Concessions – ready to go – working with Kim Titus and Carrie Matese to set up. Hopefully it will be ready for 1st or 2nd volleyball game. No outside concession trailer. If anyone wants to run a stand during soccer or football, please see Dee. Dee asked if anyone has any suggestions?
We can start using the parking lots for training camp or anything else but it might not be advantageous for training camp.
Fundraisers for the sports please be sure to fill out the form on titansathletics.org.
Senior passes – ask Adam

Parking lot -

Cindy Shick is taking over the parking lot and will do the sign up genius.
Do we still want to do the 50/50 during the football game - yes
Number of people will be up to how many entrances.
What about BW games? Yes
Back lot might be for the band so we will only use the front lot more than likely.
$5 to park.
No overflow at the church

Treasurer –

Everything is in a positive
August 1 is our new cycle for money to make and spend
Talk to reps if your money doesn’t look right
Top Golf deposit made this week

Membership Drive -

Kick it off tonight/tomorrow
Benefits are: vote after you attend meetings, scholarship recipients
We do require that parent reps sign up
$25 minimum membership sign up
Next 60 days to get most of them

Program –

Kicked off the program
All the businesses who have been in the program before have been contacted so they can have their choice
Sponsorships at different levels
Deadline for parent ads is August 20th
$5 per program to sell – discussed increasing this

Wish List items –

Digital scoreboards/screens

Top Golf –

10/10 – Sunday
$75 up to 6 in a bay
204 golfers

Best Practices –

For parent reps, coaches, boosters
Athletic Dir – defines expectations of the coaches – coaches are not to touch money – parent rep is to handle the money – established form for coaches to request funds
Parent reps should have a say in the spending of the money and you need to have good involvement with your coach
Is it addressed in Best Practices about coaches gear vs athletes gear? Heather Losneck asked this.
Dee is going to send this out to everyone

Spirit Wear –

Chris Dort reached out to Mick so that we can have some for concessions
Just a small amount for concessions

Queen of Hearts –

Sign up for Tuesdays or Mondays – sign up will go out for the next 6 weeks
We had a team sign up for tomorrow and canceled
Tina is there for baseball tonight
We just don’t want any teams to do them back-to-back

Oktoberfest signups –

This will be circulated later

Coaches report -

Ty Morgan –

Add new pool/school record boards and display former records of prior schools and top 50
Goal is to have them done by November if possible
Waiting for bench to be redone and correct starting blocks

Kevin moved to end meeting, Danielle second

JUNE 2021

Monday 6/21/21

Jeff Haas

Christine Dort

Dee Divo

Danielle Swisher

Tina Trzebuckowski

Kevin Payne

Gina Roig

Athletic Director report – none

Coaches report – none

Treasurer’s Report:

Just shy of 24k balance
Big change since May is we funded our scholarship winners – Decker, Heil, Swisher, Kosakowski, Sikula
August 1st is beginning of next booster year
Jeff sends this out to all coaches and parent reps beginning of every month
Rib Burn off concessions – Jeff said there was a lot of tips – City Club paid all the teams – Jeff just embedded it into the team accounts

Old Business:

Scholarship - 5 $1k scholarships – this is one more than traditionally done
Concessions – Kim Titus is going to head up concessions and Carrie Matese is going to assist her and we would like to see another individual who can take it over for 22-23; talk to Adam about concessions at Groza
Parent reps – Please have other people reach out to Dee or any board member – need to contact the coaches to see who is going to be the parent reps
Smile.Amazon.com – when shopping use this so that we get some money. Advertise on social media.
Membership – need someone to coordinate to start in July/August – all parent reps must sign up
Parking – Cindy Shick is going to coordinate – each Friday and different team can sign up – see how the parking lot is going to be set up – Browns training camp starts at end of July so we will use it then – we don’t know the completion date yet
Parking lot and concessions – boosters retains 20% and the remainder goes to the teams who worked and gets a share (but tips went straight to the teams)
50/50 Queen of Hearts at Grindstone Taphouse –Mondays and Tuesdays and Tuesday is bike night; first set of sign-ups is next Monday/Tuesday (545p-8 with at least 2 people) – gymnastics will take Tuesday 6/29 – girls tennis will be M 6/28

New Business:

Oktoberfest – Lori wants us to do beer tents (Sept 3-6 and 10-11)
Goals – get back to normal and get back on track; get the program for the fall; combining Top Golf with our sponsorship program; sell them at football games
Capital improvements and wish lists – parent reps should come to us if there is something that is needed
Best Practices – we’re revising it and we’re going to go over it at the next meeting
Yard signs – will go live again in July
Banners – Cavanaugh

Next meeting: August 9 at 7p

MAY 2021

Monday 5/10/21

Attendance:

Dee Divcenzo, President and Parent Rep - Wrestling

Danielle Swisher, Secretary and Parent Rep - FB

Matt Decker, Immediate Past President

Amy Decker, Social Media

Jeff Haas, Treasurer

Lisa Barnett

Jyl Rhoden, Parent Rep - XC

Chris Dort, VP and Parent Rep - Swimming

Adam Howard, AD

Jon Hunek, Head FB Coach

Heather Losneck, Parent Rep - Cheer

Jon Svec – Parent Rep – Girls’ Tennis

Jen Svec – Parent Rep – Girls’ Tennis

Meeting was brought to order at 8:00pm.

Dee introduced everyone for the new Board and thanked the prior President and Social Media Chair for all their hard work and dedication.

Athletic Director Report - Adam Howard

Things are going well nearing the end of the season. Softball team had first playoff win. LAX approaching the end of their season and play St. Ed’s for their first playoff game. Baseball rained out today and will play 3 conference games and need to win out to tie for first. Track has SWC on Wednesday and Friday. Will likely have a few certain individuals going to state. Tennis has struggled this year with only 5 total players. Carson is doing a great job with the program and will definitely grow it. She is going to do a club team in the junior high and camps over the summer.

Meeting soon for summer schedules and camps for the summer. Athletic department collecting all the information to push out to the communities. Summer activities will be Monday – Thursday only. Signing day is 5/20/21 in the main gym at 3pm for any seniors.

June 7 at 7pm – Espys. It will be about an hour long. Limited to 200 people right now. Tickets will be $1 and money going to a charity. Nominees will be down to 4 per category. June 7, 8, 9 to reserve a time in the main gym for spring sports awards. Coaches won’t have to limit the number of people who can attend, as they have for Fall and Winter sports.

Fall schedules will be released soon for fall 2021.

Coaches Report:

Coach Jon Hunek (Football)

Youth camp was last weekend with over 200 kids there and the players did a great job running it. Forty varsity football players showed up. Off season is going fantastic and he loves the people from T3. Really unique summer because you get unlimited number of days to wear helmets. Taking kids to Cbus for Ohio 7 v 7 tournament on 6/12. First game is August 20. There are 30 seniors this year. Team will volunteer for two weekends to help with adapted football at Camp Cheerful. Parents’ meeting is 5.19.21. Dee will join in to promote Boosters.

Officers’ Reports:

President - Dee

Incoming school year goals – hopefully everything is back on track with football, the program, etc., like it was prior to Covid. Dee is gearing up for fundraising like it was a normal year. She will work with Christine to get that back on track. Offering fall and winter program. No golf outing this year but will keep it with Top Golf fundraiser in mid-late October. Dee coming up with a structure for membership, donation, sponsor, etc. Focus on the goal of fundraising now that we have the ability to do what we need to do. We’ve talked about the spring mulch fundraiser and she wants to bring that up again for next year. Trying to use our meeting time very productively, getting parent reps and in committee positions. Please reach out to parents who may want to be a parent rep for each sport. We need someone for concessions – either a single person or committee.

A committee will be a good idea for parking lot, concessions, program, etc. Amy reminded us about the trailer concession stand at Roehm. Maybe run our own concessions for each sport. High school concession stand will be available to use in 2021-2022. Emails need to be updated from the parents.

VP - Christine

No report

Treasurer - Jeff

Awarding 5 scholarships $1,000/each. Will hand deliver the checks to the award winners. Team accounts are what they are. Cheerleading had a big expense for apparel.

Rib Cook Off: Covering 4 beer booths for 4 days and it was a challenge to cover it for the entire time. Can all bring tip jars and they can earn more that way. Wear apparel so everyone knows what you’re there for. Football will also put chairs up and tear down.

Committee Reports:

None

Miscellaneous:

Meeting minutes will be posted on the website.

Parking for the Browns training camp – need someone in charge of the parking lot for games too. Where are the signs for parking? Amy said there were extras and probably in Dee’s garage.

Next meeting will be June 14th at 7pm.

Danielle moved to adjourn and Heather Losneck second. Meeting ended 8:36p.

APRIL 2021

Monday 4/19/21

Welcome/ Call To Order- Sign In (14 plus Adam and the Board)

2 coaches (Bosko and Hunek)

8:07 pm (Teamz Restaurant)

· Athletic Director Report: (Adam Howard)

*Spring sports in full swing..coaches organizing fund raising and fall sport fundraising committee 14 boys and 8 girls. New softball staff and young team. Girls in Fall sports aside of tennis can play spring tennis on the co-ed team.

? Sport Signing Day…for all sports? ONLY Division 1?

? State send off hindered with Covid 19.

**table discussion to another date**

ESPY is June 3rd (Thursday in person-in gym or auditorium)

SALT Meeting Wednesday.

· Coaches Reports:

Hunek - Football Chipotle Fundraiser over the weekend. Snap Raise Fundraiser in June.

T3 great resource and racial diversity talking to the team this summer.

Bosko - Off season lifting for wrestling. T3 running this.Track and Wrestling to fill in spots at Rib Burn off and have coaches fill in days

Swimming second session just started and open to middle school students as well.

Softball - spring break fundraiser drive

Gymnastics - Pick 3 with girls volleyball

Baseball - 17 seniors on the team. 6 will play in college. 1st conference loss today but have a 1 game lead in the conference.

President: (Matt)

VP Report: (Dee) Fundraising huge for VP and helping out with Programs and continue Top Golf.

Treasurer: Team Accounts (Jeff) - copy of report handed out and available upon request

· Committee Report:

· Old Business:

o Yard Signs – 56 yard signs this year - 65 last year

o Memberships - 62 members this year - 104 members last year

o New Fundraisers must be requested online - link can be emailed

o Board elections-new officers elected

2021-2023 Board Members

President - Dee

VP - Christine

Treasurer - Jeff

Secretary - Danielle

· New Business:

o Spring pictures/banners will be given out at individual sports banquets.

o Scholarships (4 person committee) 3 boys $1000 and 2 girls $1000 to be part of the scholarship ceremony in May.

§ Propose a new scholarship selection process.

o Rib Cook Off

o Concessions / Social Media positions

o Need for parent reps/ fundraising/spirit wear

o Smile.Amazon.com - Berea-Midpark High School Athletic Boosters

· Miscellaneous: Parking Spots alloted for Browns and Games. To be determined at a later date.

· Next meeting: 5/10/21 (New board members will take over)

· Adjournment: 9:10 PM

MARCH 2021- NO MEETING NOTES TAKEN BY SECRETARY

FEBRUARY 2021-NO MEETING NOTES TAKEN BY SECRETARY

JANUARY 2021

Monday 1/18, 2021

Welcome/ Call To Order- Sign In 13 online including all 4 officers and AD Adam.

Athletic Director Report: Adam Howard

Wrestling tournament a success. Girls Basketball and Wrestling quarantine until Feb 1st. Spring sports still a go as we are in school full time. Keep pushing through winter reports and thank you to parents and athletes for all your support.

Coaches Reports:

Hunek…Football team preseason workouts in the weight room. … Protocol -temp check athletes, small groups and spaced out, limited locker room use, sanitizing before after sessions and between each group. NO issues with masks ect. Brutal to work out in a mask but the players doing great.

Officer’s Report:

President: Matt Decker: Winter Pictures completed. 50 yard signs, 58 members. Each member will have option for senior athletes to win a scholarship. Question came up as scholarship was last Friday. Question can we still accept membership to have athlete to be eligible for a scholarship?

VP Report: Dee DiVincenzo: Cannot preplan for summer with the golf and program. Month by month but businesses loved Top Golf, so annual event.

Treasurer: Jeff Haas: Team Accounts Jeff general is healthy at $37,000

Senior banners paid 37 for winter sports. Misc $400 check each to all three cities for food bank. Gearing up for scholarships. App closed last Friday. Decent fundraising with football squares and lotto draw. Report upon request from Jeff.

Committee Report:

Yard sign. Question asked how long to get signs.

Old Business:

New Business:

Smile.Amazon.com - Berea-Midpark High School Athletic Boosters

Board Election nomination in March and election process begins in April.

Miscellaneous:

Concessions: Outside Food Truck was a question asked. NO concessions our school and most schools. No food in the gym so eating at the games would pose a barrier.

Drawing for free Pay 2 Play for one season. $100 Membership (12 members) random drawing live online.

Winners: Cara Sandahl & Cindy Schick

NO MEETING IN DECEMBER 2020

NOVEMBER 2020

Meeting: November 16, 2020

Welcome/ Call To Order- Sign In

7:05 PM start

Attendance: All 4 Executive Officers

6 in person signed in at Teamz

(8 online listed below)

Porch, Meghan Yee, Dort, Heather Losneck, L Barther, Missy Cogar, Stephanie, Beth Porch

Athletic Director Report: Adam Howard is at the School Board Meeting

Coaches Reports
Officer’s Report:

President:

VP Report:

Treasurer: Team Accounts

* Available upon request* Sent to most via emails and will forward if you would like a copy

Jeff added line item for corporate sponsors and membership and what we made off of Top Golf

Jeff will be witting 10,000th check for Athletic Boosters :-)

Fundraisers known so far:

Baseball doing November Lotto (OSU Squares)

Boys Basketball- Popcorn Drive

Cheerleading- Lotto

Girls Basketball- Selling pepperoni rolls for JV and Varsity Basketball

Gymnastics - OSU Squares as fundraiser
Committee Report:

Old Business:

Top Golf Outing Fundraiser (Dee)

October 25th -successful selling out every slot

$11, 667 plus corporate sponsorship $2775 Net around $14, 000

Great event and feed back $75 for food, drinks, door prizes, ect
New Business:

Winter Pictures – This Sat morning for all sports except 7-12 cheer, gymnastics, and MS boys hoops – Danielle has list of all seniors for banners

Thanksgiving Meals – Partnering with Berea PD, donating $500 to fund meals TBD

Next Monday will shop. Last year great event and fed many.

50/50 Grindstone – 11/24 (Gymnastics) and 12/1 (Swimming)

(Moved inside and will need a mask). Jackpot at $76,000

Yard Signs – 48 yard signs this year - 65 last year (Order On Website)

Memberships - 58 members this year - 104 members last year (Sign up Online)

Smile.Amazon.com - Berea-Midpark High School Athletic Boosters

Questions?????

****Will athletic dept be streaming all the sporting events so others can watch??****

**** Board meeting discussion on Winter Sports while our meeting was in session??****

**** Winter program (no formal program) you can send photos to bmathleticboosters@gmail.com to have posted on website

OCTOBER 2020

Meeting: October 12, 2020

Berea-Midpark Athletic Booster Meeting Minutes

Site: Tony K’s Restaurant

11 total in person attendance including 4 boosters officers:

(Matt Decker, Dee DiVincenzo, Jeff Haas, Melissa Wodtly)

3 online attendance via Zoom Link

President Report:(Matt Decker)

- Membership 1/2 of last year. Need to be a Athletic
Boosters Member in order for a senior athlete to be eligible for Athletic Boosters Scholarships given out in the spring.

-Baseball and Cheerleader Fundraiser (PICK 3) Drawing in November 2020

-Top Golf Outing Sunday October 25th, 2020

3 time slots for golfers

11 am - 2 pm

2 pm - 5 pm

5pm - 8 pm

*Still looking for golfers and sponsorship*

**All information is on Athletic Boosters Website**

Treasurer Report (Jeff Haas)

-Full team and general Treasurers Report upon request

-Emails sent out to all coaches and parent reps, so if you are not receiving emails, please update your email by sending a request to bereamidparkathleticboosters@gmail.com

Gaining money from yard signs, membership, and hopefully TOP GOLF will go into General Fund

**Questions about bylaws and a vote from February concerning softball and baseball expenditure**

NEXT meeting November 9th at TBT in addition to a Zoom Link 7 pm

SEPTEMBER 2020

Meeting: September 14, 2020

7:05 start

All officers on (Matt, Dee, Jeff, Melissa)

11 additional participants

Jeff

Team accounts - please message for a copy

All accounts in positive (except boys soccer??)

Some fundraising going on and spirt wear being bought

Matt

39 members

30 Yard signs

Grindstone tap house 50/50 fundraiser every Tuesday in back parking lot

9/22 and 9/29 available

Baseball and Cheer Pick 3 running through end of Oct

Dee

Top Golf Fundraiser

3 time frame (3 hours each) 6 golfers per bay up to 72

$75 unlimited soft drinks, water, 2 drink tickets, 3 hours of golf, door prizes and an abundance of pub food appetizers. $250 to sponsor each bay-table sign, online advertising, table literature.

Meeting: August 10, 2020 -Secretary did not provide notes

Meeting: July 13, 2020 -Secretary did not provide notes

Meeting: June 8, 2020 -Secretary did not provide notes

Meeting: May 11, 2020-Secretary did not provide notes

Meeting: April 13, 2020-Meeting postponed

Meeting: March 9, 2020-Secretary did not provide notes

Meeting: February 10, 2020-Secretary did not provide notes

JANUARY 2020

Site: Tony K’s Restaurant

18 total in attendance including 4 boosters officers:

(Matt Decker, Dee DiVincenzo, Jeff Haas, Melissa Wodtly)

AD Report (Adam Howard)

-Notify Board Office of all fundraisers. Brain storm ideas on how to accomplish this task.

-All Fundraisers in advertising has to show that it is sponsored by Berea Midpark Athletic Boosters via the requirement from the Board Office.

-Questions arose if other boosters and fundraiser groups will be on this master calendar so that overlap is minimized.

-Adam is creating a Google Doc and sending to coaches, parent reps, ect. Need to be updated 2 times per month perhaps?

-Golf Outing first Friday in June (Committee Information at next Boosters Meeting 2/10/20)

Coaches Report (Coaches not present)

President Report:(Matt Decker)

-Still looking for Corporate Sponsors.. have 10 total sponsors-recently added Maximum Title and Med Search.

-Question Arose about putting a flag pole up at the softball field.

-We are a “go” for the Pavilion at Roehm hopefully build prior to next fall season.

-Currently have 100 Boosters Members

-22 Families were given Christmas meals from SALT and Berea Police Department

-Booster Donated $500 with police $500=$1000

VP Report: (Dee DiVincenzo)

-Winter Programs are printing and will start to be sold this Friday January 10th

- Winter Programs are $5 each

Treasurer Report (Jeff Haas)

-Full team and general Treasurers Report upon request

-Emails sent out to all coaches and parent reps, so if you are not receiving emails, please update your email by sending a request to bereamidparkathleticboosters@gmail.com

-Possible end to Crowd Funding & Go Fund Me

-Need to KNOW fundraisers WAY in advance for the school district fund raising calendar

Concessions (Carrie Matese)

-Concessions for your teams through February 21st as well as Grindstone 50/50

Spirit Wear (John)

-No Report

Senior Banners (Danielle)

-All Senior Banners are currently hung up in sport designated area

50/50 at Grindstone will be restarting Tuesday January 14, 2020

- 4 teams on a wait list

Fundraisers

-Baseball and Softball Wing Ding at Grindstone Sunday March 15th

NEXT meeting February 10th

DECEMBER 2019

Meeting 12/9/19

Site: Tony K’s Restaurant

22 total in attendance including 4 boosters officers:

(Matt Decker, Dee DiVincenzo, Jeff Haas, Melissa Wodtly)

President Report:(Matt Decker)

- Boosters partnered with the Berea Police Department contributing an additional $500 with the PD’s $500 to shop and feed 22 families for Thanksgiving. ($1000)

- New Corporate Sponsor (Maxwell Title) Banners are in the gym

- Unanimous vote for Chris to explore selling team pull tickets at local restaurants and establishments. We would like to purchase batting cages, dug out cover and digital score board.

-50/50 @ Grindstone tap house was a success. Grindstone Queen of Hearts jackpot reached $150,000. The teams who signed up and worked it made a great deal of money for their teams.

- Concession and 50/50 Sign ups on our Boosters Website

VP Report: (Dee DiVincenzo)

-Winter Program almost finished

-Last set of Winter Sport Pictures were taken on Friday

-Deadline for Parent Ads December 13th

Treasurer Report (Jeff Haas)

-Full team and general Treasurers Report upon request

-Emails sent out to all coaches and parent reps, so if you are not receiving emails, please update your email by sending a request to bereamidparkathleticboosters@gmail.com

Concessions (Carrie Matese)

-Team sign up for Winter sports on our website or contact Carrie Matese

Spirit Wear (John)

-only 7-8 orders from online promotion. Open to new suggestions in selling spirit wear.

Senior Banners (Danielle)

-Will be up in designated sport site locations once all senior photos are finished being taken.

NEXT meeting January 6th at Tony K’s. 7 pm

NOVEMBER 2019

Meeting 11/12/19

Teamz Bar & Grill

Tuesday, Nov.12th, 2019

Total attendance unsure-3 officers

7:05 -Matt calls meeting to order

NO AD Report

7:15 -Coaches Report

-Tammy Wozniak-Parent rep/coach-cheerleading-

Mention of Tiny Titans and their performance at Varsity basketball game end of Jan/beg feb. Date TBD.

-Becky Minor-Softball coach

Winter ball @ pinnacle-The team is planning a short spring break trip. Start of season is different-end of Spring break. Would like to go to Cincinnati at the end of March.

-Matt Decker- Baseball Parent Rep.

Baseball beginning end of march. Spoke about getting batting cage.

Officer’s Report:

President (Matt)

-Parent Rep and/or Coach needs to be at EVERY Athletic Boosters Meeting

-Magic of Lights Signup $25 per person per signup. All invited to sign up to earn money for teams.

-No Second week of Oktoberfest in 2020

-Jan 10th, 2020 discussed potential dodgeball tournament

-mentioned Powder Puff game 11/15 5:30pm start RAC

Vice President (Dee)

-Programs total sale $16,435 (only a few fall programs left)

-Currently working on Winter Program with a coupons sections

-Winter Pictures and Parent Ads coming soon

-parent reps and coaches to identify athletes in pictures

Treasurer (Jeff)

-Treasurers account report upon request

Committee Report:

-Spirit Wear Committee-Porches, John Reynolds, Melissa Stackhouse, and Stephanie Kingsley

-Spirit wear store will go live this week and have link on website

-suggestions made by many attendees to get better prices and weather to make uniform store for all teams.

-Denise Dacek-Yard Signs-Yard signs can be ordered at anytime online through the website. Switched companies for time purposes.

Old Business:

New Business:

Wrestling Fundraiser 11/30/19 Grindstone Tap House $25 per person 12-3pm

Next Meeting Monday December 9th, 2019 @ Tony Ks

Adjournment:

OCTOBER 2019

Meeting 10/14/19

Grindstone Tap House

Monday, October 14, 2019

33 in attendance including 4 officers

7:05 -Matt calls meeting to order

-Introduces Guest Speaker (Bobby) from Three-Z Mulch Fundraiser

Three-Z offers mulch at wholesale cost

You can get material only or offer spreading mulch option

Program information upon request

7:20 -Coaches Report

Duke - Boys Basketball

-1st day is Nov. 1

-Junior high Oct. 23 & 24 try-outs

-There’s been changes to coaching staff

-1st game is away & the day before Thanksgiving

-3 days a week pre-season lifting, conditioning, and open gyms

-Alumni games and 3 vs. 3 tournaments is in the future

Bosco - Wrestling

-Nov. 7th, 10am

-Wrestling parent meeting

-Nov. 15th we start to practice

-Nov. 30th is wrestling’s Ohio vs. Michigan fundraiser at Grindstone Tap House

-Feb. 13th is the Dual at the School wrestling tournament- it’s a black out theme

Ty Morgan-Swimming

-Currently conditioning at the Rec Center

-We have a large numbers of kids for both teams coming out for swim

-Coaching staff is mostly the same as last year. We are adding a yoga and stretching coach.

-Oct. 26th is the first official practice

Brittany McNamara (Girls Basketball)

-Open gym and lifting 2 days a week

-Oct. 25th is try-outs

-Nov. 3rd is first game

-Middle school team try-outs started today

Indoor Track-parent rep Stephanie Kingsley

-Coaching is the same as last year

-Season begins November

Bowling

-Boys finished 28 out of 42 teams at Nationals

-Girls finished 22nd out of 30 teams at Nationals

-Open bowling is on Tuesdays. $1 per game to bowl after school 3:15 - 5:00

-Looking for more girls for the girls team

-Tryouts Nov. 1st

7:43 Athletic Directors Report (Adam):

-Playoffs for soccer and volleyball

-Celebrate Fall Sports Award Night is Nov. 18th

-Girls Soccer won SWC

-Girls Golf, great improvement

-Busy week with Homecoming

-VNN App for sports calendars-linked from Titansathletics.org

Officer’s Report:

President (Matt)

-Parent Rep and/or Coach needs to be at EVERY athletic boosters meeting

-50/50 at Grindstone

-We are focused on making fundraising available to all teams. Check social media for opportunities. We notify coaches & reps by email, and it’s posted on social media & website.

-We have 98 booster members. We’ve tripled it compared to previous year.

-We’ve sold 58 yard signs. We’ve doubled sales compared to last year. We also started using Sign Pro students to make the signs.

-Matt & Amy Decker started concessions at Roehm for girls soccer, freshman & JV football and 7/8th grade end-of-season game. $80-$100 per game profit but fans are happy it is open and we love the feedback we are getting from fans. Started 1/2 way through season.

-Email sent out 2 weeks ago about needing parent volunteers with fundraising. No one replied.

-Homecoming- we invited “Highlighted Alumni” on social media & 6 replied and will attend

-Highlighted Alumni on our social are our highest viewed posts-we need more suggestions of alumni athletes

Vice President (Dee)

-Programs total sales were $16,435. We have 20-30 programs left

-Currently working on winter program with coupon sections

-Winter pictures and parent ads (to be announced in next couple weeks)

-Members voted for increasing cost to $7 per program for (NEXT YEAR) which will cover cost to print.

-Current charge of $5 does not cover cost to print the program.

Treasurer (Jeff)

-Treasurers account report upon request

Committee Report:

Old Business:

New Business:

-We can do 3 weekends in May for mulch fundraiser - we need at least 50 athletes and a committee of 10 parents

-Homecoming game- we have 6 “Highlighted Alumni” that will attend

-Roehm/Groza concessions for next year

- We still need 50/50 football volunteers

-Teams that have the parking lots the next few weeks-10/18 Wrestling, 10/26 Swimming, 11/1 Track, 11/2 Girls Basketball, 11/16 Softball

-Spirit Wear online or sold at home games and events? Need a committee. John Reynolds spoke about meeting a vendor to make spirit wear.

-Does Boosters handle selling generic logowear and allow teams to sell/create their individual team logowear? Up for discussion.

-Do any teams have any upcoming team fundraisers? We can post it on social media.

-Next meeting TUESDAY, November 12th at high school @ 7 PM

SEPTEMBER 2019

Meeting 9/9/2019
23 in attendance and all 4 officers
Place: Tony K’s Berea

7:06 President Matt Decker calls meeting to order
President-Matt Decker
Vice President - Dee DiVincenzo
Treasurer - Jeff Haas
Secretary - Melissa (Sayers) Wodtly
>Treasurer Report-Full Report available upon request (Jeff Haas)

7:07 Athletic Director Report
(Adam Howard)
Q&A sessions with Adam and John...dates TBD
Great things happening in Berea-Midpark
Would like and requesting more coaches and all sports parent reps to attend Boosters Meetings. October 7th at Grindstone Tap House in Berea is a Mandatory Coach/Parent Rep Meeting.
S.A.L.T. Runs Espys and The Storm student section. West Lake SWC conference this year.
Golf Outing was a success and creating a committee to run it this year. Proceeds go to professional development and conferences for coaches.

7:28 Coaches Report
Only Coach present is Tim Barnes (Cross Country)
Talented young male team. Ran at University of Akron.
Largest female team in years, many are seniors.
Hosting Titan 5km September 28th

7:31 President’s Report (Matt)
Boosters tailgate at home games. Come say hello. Boosters proving Thunder Sticks, Rally Towels and Teal Ribbons for 1 year anniversary for Klhoe.
Athletic Boosters were approved by the district and city to build a pavilion at Roehm with picnic tables and electricity. Dates and location TBT due to new school construction.
Smile Amazon is reposted on Social Media. % of Amazon sales donated to boosters.

7:44 VP Report (Dee)

$17,000 Raised from the program
Fall and Winter Program
Coupons Tear Offs in Winter Program – ONLY 80 programs left

7:48 Treasurer Report (Jeff)

Copy of report available upon request -Divided into 2 parts, General Fund and Individual Teams
Need a Parking Lot plan of action for next year with the new school being built…possible parking at Roehm and shuttle to BW Stadium.
Mandatory that all coaches and parent reps let Boosters at LEAST know about fundraisers to have a calendar to eliminate over lap and over saturation of fund raisers.

7:55 Vote to end meeting

NEXT MEETING Monday October 14th Grindstone Tap House 7 pm

AUGUST 2019

Meeting 8/5/2019

Berea-Midpark Athletic Boosters

Officers present: Decker, DiVincenzo, Haas and Sayers-Wodtly

22 members and coaches in attendance

7:05 Pres. Matt Decker calls meeting to order

Introduction of 2019/2020 Officers

President-Matt Decker

Vice President - Dee DiVincenzo

Treasurer - Jeff Haas

Secretary - Melissa Sayers- Wodtly

Treasurer’s Report –Jeff Haas

Full Report is available upon request (Haas)

Questions asked:

Where do admission fees go towards? –busing transportation for sports & other sports related expenses in AD’s Adam Howard budget

Sponsorship funds- VP DiVincenzo has a good start acquiring several $1000+ tier sponsors, she has other appointments scheduled. We are ahead of last year’s ads and sponsorships collections.

Membership Tiers- $25, $50, $100.

7:22 President’s Report – Matt Decker

Website and Social Media update - run by Amy Decker

https://bmhsathleticboosters.com, Facebook, Instagram & Twitter. We’ve reached 17,000 people in 1 month on Facebook. Our other social media platforms are doing tremendously well including our new website.

The website promotes all sports teams fundraisers and we highlight Alumni in hopes to bring them back as booster supporters or donors.

The Athletic Boosters were approved by the School District to build a pavilion at Roehm with picnic tables and electricity.

We will sell Corporate Banners and signs around Roehm and the softball field fence. Funds go the the Athletic Boosters’ General Fund.

7:35 VP Report -Dee DiVincenzo

Working on Fall and Winter Programs

Sponsorship program (available by request and also highlighted on website)

Parent Ads due BY Friday August 15th

Requesting volunteers to sell Programs and 50/50 tickets at home football games

7:50 Madzy Fund -Matt Madzy

Proceeds benefit athletes “at-need” for Pay-2-Play fees

Annual 5 km run and 1 mile dog walk Saturday, September 22nd

7:55 Fundraising -Carrie Matese

Berea Fair- we need lots of volunteers this week

Ocktoberfest- handled by Matt Decker- we need more teams to sign up

Carrie said we no longer have AAU concessions. AAU has moved to Westlake.

Matt Decker says that all volunteer opportunities must go through booster website and social media platforms. Amy will need links to all the Sign-Up Geniuses to post. This creates an equal opportunity for all teams.

All sports team that have a fundraiser, send the info to Amy Decker and she’ll post it on all of our social media platforms and Booster website.

Make sure all coaches follow Boosters on social media to stay up to date.

All teams need parent reps.

8:05 Misc Business -Matt Decker

Yard Signs available online. Denise Dacek handles the orders and works with the printer. She will deliver them.

Senior Banners- we need a committee since Melissa Stackhouse’s kid graduated. Danielle Swisher & Beth Porch will work on it.

Tailgating at Football Games -work with themes w/STORM and set up Boosters’ tents-1 outside and 1 inside the stadium/come say hello. Tent inside stadium allows all the teams to sell whatever item they are fundraising for. These tents help get our organization out there and help the teams.

Volunteers for Spirit Wear Committee –Beth Porch & Chris Dort, etc.

8:10 Meeting Adjourned

Next Athletic Boosters Meeting

Monday, September 9th @ 7pm

Bring a friend Social at Teamz Restaurant

Website with all information

https://bmhsathleticboosters.com/

MAY 2019- Secretary did not provide meeting notes

APRIL 2019

Meeting April 15, 2019

Attendance: 17

Introductions were made. Treasurer Jeff Haas covered the balances in each sport’s account. As for the old business, President John Weaver went over the committees as follows: Denise Dacek will now be handling the Yard Signs. Wendy White will handle game day parking lot help. Melissa Stackhouse did a great job with the senior banners this past year and she will continue to handle them. Secretary Melissa Sayers will continue working on recruiting new boosters. Dee DiVincenzo will be the new Fall & Winter Program coordinator and has already formed a sub-committee to help her with this endeavor. Carrie Matese will continue to run the Fundraising Concessions. Information is forthcoming for team sign ups for concessions.

For summer fundraising opportunities: The Berea City Club will need help serving alcohol for their Memorial Day Rib Cookoff at the Fairgrounds. Michelle Pratt will be sending out a volunteer sign-up so that teams may sign up to earn money for their sport. Michelle Pratt also will be sending out a sign-up for the Oktoberfest. Shifts have changed from last year. These new shifts will be 11am-5pm and 5pm-midnight for Oktoberfest. AAU basketball will be running through the summer so Carrie Matese will be sending concessions sign-ups soon.

It was voted upon (4) Athletic Boosters Scholarships will be awarded to (2) females and (2) males athletes.

Elections were conducted to elect a new President and Vice-President. Matt Decker was elected as the new President for a 2 year term 2019-2021. Dee DiVincenzo ran unopposed as Vice President as well as seated Treasurer Jeff Haas. Melissa Sayers opted to remain as Secretary. All terms run 2 years, 2019-2021. Thank you to outgoing President & Vice President John Weaver and Desiree Peterson for your time, efforts and dedication to the Athletic Boosters.

May 13, 2019 is the Fall Sports Mandatory Parent Meeting at 6:30 pm. This will be a great opportunity for Boosters to inform parents about what we do and offer booster memberships.

May 22, 2019 at 6:30 pm is the ESPYS and Spring Sports Banquets.

June 7, 2019 at 9:00am is the Athletic Boosters Annual Titans “All In” Golf Outing.

New Business: Boosters is still looking for someone to run the 50/50 raffles. If anyone is interested, please let Dee or Matt know. It was suggested that Boosters needs their own stand-alone website that Boosters maintains.

Meeting adjourned.

MARCH 2019

Meeting March, 18, 2019

7:05 pm start
AD Report (Adam Howard)
Getting Spring Sports up and running
Baseball has 4 dates at BW (one being Senior Night) but most games in Strongsville
Spring Pics March 18th and Track March 21st
Still finalizing committee to interview for new girls basketball coach.
Will need to apply and interviews for those interesting S.A.L.T. and for the STORM for 2019 - 2020 school year
*watch for emails and website for details*
Sport Scholarships - Boosters will be giving away four $1000 scholarships (2 females and 2 males)
Please see the Boosters link on the website or email boosters for details.
Important Dates:
Next Athletic Boosters Meeting - Monday April 15, 2019 at 7:00 pm in the Titan Room
Mandatory Fall Parent/Athlete Pre-season meeting May 13, 2019 at 6:30 PM
ESPYS and Spring Sport Banquet May 22, 2019 at 6:30
Annual Golf Outing Friday June 7th, 2019 (tee time at 9 am)
Boosters is searching for two new officers the next two years.
Officer Positions Available:
President
Vice President
Please email bereamidparkathleticboosters@gmail.com with questions or interest

Meeting September 10, 2019

None Available.