Grindstone Tap House
Monday, October 14, 2019
33 in attendance including 4 officers
7:05 -Matt calls meeting to order
-Introduces Guest Speaker (Bobby) from Three-Z Mulch Fundraiser
Three-Z offers mulch at wholesale cost
You can get material only or offer spreading mulch option
Program information upon request
7:20 -Coaches Report
Duke - Boys Basketball
-1st day is Nov. 1
-Junior high Oct. 23 & 24 try-outs
-There’s been changes to coaching staff
-1st game is away & the day before Thanksgiving
-3 days a week pre-season lifting, conditioning, and open gyms
-Alumni games and 3 vs. 3 tournaments is in the future
Bosco - Wrestling
-Nov. 7th, 10am
-Wrestling parent meeting
-Nov. 15th we start to practice
-Nov. 30th is wrestling’s Ohio vs. Michigan fundraiser at Grindstone Tap House
-Feb. 13th is the Dual at the School wrestling tournament- it’s a black out theme
-Currently conditioning at the Rec Center
-We have a large numbers of kids for both teams coming out for swim
-Coaching staff is mostly the same as last year. We are adding a yoga and stretching coach.
-Oct. 26th is the first official practice
Brittany McNamara (Girls Basketball)
-Open gym and lifting 2 days a week
-Oct. 25th is try-outs
-Nov. 3rd is first game
-Middle school team try-outs started today
Indoor Track-parent rep Stephanie Kingsley
-Coaching is the same as last year
-Season begins November
-Boys finished 28 out of 42 teams at Nationals
-Girls finished 22nd out of 30 teams at Nationals
-Open bowling is on Tuesdays. $1 per game to bowl after school 3:15 - 5:00
-Looking for more girls for the girls team
-Tryouts Nov. 1st
7:43 Athletic Directors Report (Adam):
-Playoffs for soccer and volleyball
-Celebrate Fall Sports Award Night is Nov. 18th
-Girls Soccer won SWC
-Girls Golf, great improvement
-Busy week with Homecoming
-VNN App for sports calendars-linked from Titansathletics.org
-Parent Rep and/or Coach needs to be at EVERY athletic boosters meeting
-50/50 at Grindstone
-We are focused on making fundraising available to all teams. Check social media for opportunities. We notify coaches & reps by email, and it’s posted on social media & website.
-We have 98 booster members. We’ve tripled it compared to previous year.
-We’ve sold 58 yard signs. We’ve doubled sales compared to last year. We also started using Sign Pro students to make the signs.
-Matt & Amy Decker started concessions at Roehm for girls soccer, freshman & JV football and 7/8th grade end-of-season game. $80-$100 per game profit but fans are happy it is open and we love the feedback we are getting from fans. Started 1/2 way through season.
-Email sent out 2 weeks ago about needing parent volunteers with fundraising. No one replied.
-Homecoming- we invited “Highlighted Alumni” on social media & 6 replied and will attend
-Highlighted Alumni on our social are our highest viewed posts-we need more suggestions of alumni athletes
Vice President (Dee)
-Programs total sales were $16,435. We have 20-30 programs left
-Currently working on winter program with coupon sections
-Winter pictures and parent ads (to be announced in next couple weeks)
-Members voted for increasing cost to $7 per program for (NEXT YEAR) which will cover cost to print.
-Current charge of $5 does not cover cost to print the program.
-Treasurers account report upon request
-We can do 3 weekends in May for mulch fundraiser - we need at least 50 athletes and a committee of 10 parents
-Homecoming game- we have 6 “Highlighted Alumni” that will attend
-Roehm/Groza concessions for next year
- We still need 50/50 football volunteers
-Teams that have the parking lots the next few weeks-10/18 Wrestling, 10/26 Swimming, 11/1 Track, 11/2 Girls Basketball, 11/16 Softball
-Spirit Wear online or sold at home games and events? Need a committee. John Reynolds spoke about meeting a vendor to make spirit wear.
-Does Boosters handle selling generic logowear and allow teams to sell/create their individual team logowear? Up for discussion.
-Do any teams have any upcoming team fundraisers? We can post it on social media.
-Next meeting TUESDAY, November 12th at high school @ 7 PM
23 in attendance and all 4 officers
Place: Tony K’s Berea
7:06 President Matt Decker calls meeting to order
Vice President - Dee DiVincenzo
Treasurer - Jeff Haas
Secretary - Melissa (Sayers) Wodtly
>Treasurer Report-Full Report available upon request (Jeff Haas)
7:07 Athletic Director Report
Q&A sessions with Adam and John...dates TBD
Great things happening in Berea-Midpark
Would like and requesting more coaches and all sports parent reps to attend Boosters Meetings. October 7th at Grindstone Tap House in Berea is a Mandatory Coach/Parent Rep Meeting.
S.A.L.T. Runs Espys and The Storm student section. West Lake SWC conference this year.
Golf Outing was a success and creating a committee to run it this year. Proceeds go to professional development and conferences for coaches.
7:28 Coaches Report
Only Coach present is Tim Barnes (Cross Country)
Talented young male team. Ran at University of Akron.
Largest female team in years, many are seniors.
Hosting Titan 5km September 28th
7:31 President’s Report (Matt)
Boosters tailgate at home games. Come say hello. Boosters proving Thunder Sticks, Rally Towels and Teal Ribbons for 1 year anniversary for Klhoe.
Athletic Boosters were approved by the district and city to build a pavilion at Roehm with picnic tables and electricity. Dates and location TBT due to new school construction.
Smile Amazon is reposted on Social Media. % of Amazon sales donated to boosters.
7:44 VP Report (Dee)
$17,000 Raised from the program
Fall and Winter Program
Coupons Tear Offs in Winter Program – ONLY 80 programs left
7:48 Treasurer Report (Jeff)
Copy of report available upon request -Divided into 2 parts, General Fund and Individual Teams
Need a Parking Lot plan of action for next year with the new school being built…possible parking at Roehm and shuttle to BW Stadium.
Mandatory that all coaches and parent reps let Boosters at LEAST know about fundraisers to have a calendar to eliminate over lap and over saturation of fund raisers.
7:55 Vote to end meeting
NEXT MEETING Monday October 14th Grindstone Tap House 7 pm
Berea-Midpark Athletic Boosters
Officers present: Decker, DiVincenzo, Haas and Sayers-Wodtly
22 members and coaches in attendance
7:05 Pres. Matt Decker calls meeting to order
Introduction of 2019/2020 Officers
Vice President - Dee DiVincenzo
Treasurer - Jeff Haas
Secretary - Melissa Sayers- Wodtly
Treasurer’s Report –Jeff Haas
Full Report is available upon request (Haas)
Where do admission fees go towards? –busing transportation for sports & other sports related expenses in AD’s Adam Howard budget
Sponsorship funds- VP DiVincenzo has a good start acquiring several $1000+ tier sponsors, she has other appointments scheduled. We are ahead of last year’s ads and sponsorships collections.
Membership Tiers- $25, $50, $100.
7:22 President’s Report – Matt Decker
Website and Social Media update - run by Amy Decker
https://bmhsathleticboosters.com, Facebook, Instagram & Twitter. We’ve reached 17,000 people in 1 month on Facebook. Our other social media platforms are doing tremendously well including our new website.
The website promotes all sports teams fundraisers and we highlight Alumni in hopes to bring them back as booster supporters or donors.
The Athletic Boosters were approved by the School District to build a pavilion at Roehm with picnic tables and electricity.
We will sell Corporate Banners and signs around Roehm and the softball field fence. Funds go the the Athletic Boosters’ General Fund.
7:35 VP Report -Dee DiVincenzo
Working on Fall and Winter Programs
Sponsorship program (available by request and also highlighted on website)
Parent Ads due BY Friday August 15th
Requesting volunteers to sell Programs and 50/50 tickets at home football games
7:50 Madzy Fund -Matt Madzy
Proceeds benefit athletes “at-need” for Pay-2-Play fees
Annual 5 km run and 1 mile dog walk Saturday, September 22nd
7:55 Fundraising -Carrie Matese
Berea Fair- we need lots of volunteers this week
Ocktoberfest- handled by Matt Decker- we need more teams to sign up
Carrie said we no longer have AAU concessions. AAU has moved to Westlake.
Matt Decker says that all volunteer opportunities must go through booster website and social media platforms. Amy will need links to all the Sign-Up Geniuses to post. This creates an equal opportunity for all teams.
All sports team that have a fundraiser, send the info to Amy Decker and she’ll post it on all of our social media platforms and Booster website.
Make sure all coaches follow Boosters on social media to stay up to date.
All teams need parent reps.
8:05 Misc Business -Matt Decker
Yard Signs available online. Denise Dacek handles the orders and works with the printer. She will deliver them.
Senior Banners- we need a committee since Melissa Stackhouse’s kid graduated. Danielle Swisher & Beth Porch will work on it.
Tailgating at Football Games -work with themes w/STORM and set up Boosters’ tents-1 outside and 1 inside the stadium/come say hello. Tent inside stadium allows all the teams to sell whatever item they are fundraising for. These tents help get our organization out there and help the teams.
Volunteers for Spirit Wear Committee –Beth Porch & Chris Dort, etc.
8:10 Meeting Adjourned
Next Athletic Boosters Meeting
Monday, September 9th @ 7pm
Bring a friend Social at Teamz Restaurant
Website with all information
Meeting April 15, 2019
Introductions were made. Treasurer Jeff Haas covered the balances in each sport’s account. As for the old business, President John Weaver went over the committees as follows: Denise Dacek will now be handling the Yard Signs. Wendy White will handle game day parking lot help. Melissa Stackhouse did a great job with the senior banners this past year and she will continue to handle them. Secretary Melissa Sayers will continue working on recruiting new boosters. Dee DiVincenzo will be the new Fall & Winter Program coordinator and has already formed a sub-committee to help her with this endeavor. Carrie Matese will continue to run the Fundraising Concessions. Information is forthcoming for team sign ups for concessions.
For summer fundraising opportunities: The Berea City Club will need help serving alcohol for their Memorial Day Rib Cookoff at the Fairgrounds. Michelle Pratt will be sending out a volunteer sign-up so that teams may sign up to earn money for their sport. Michelle Pratt also will be sending out a sign-up for the Oktoberfest. Shifts have changed from last year. These new shifts will be 11am-5pm and 5pm-midnight for Oktoberfest. AAU basketball will be running through the summer so Carrie Matese will be sending concessions sign-ups soon.
It was voted upon (4) Athletic Boosters Scholarships will be awarded to (2) females and (2) males athletes.
Elections were conducted to elect a new President and Vice-President. Matt Decker was elected as the new President for a 2 year term 2019-2021. Dee DiVincenzo ran unopposed as Vice President as well as seated Treasurer Jeff Haas. Melissa Sayers opted to remain as Secretary. All terms run 2 years, 2019-2021. Thank you to outgoing President & Vice President John Weaver and Desiree Peterson for your time, efforts and dedication to the Athletic Boosters.
May 13, 2019 is the Fall Sports Mandatory Parent Meeting at 6:30 pm. This will be a great opportunity for Boosters to inform parents about what we do and offer booster memberships.
May 22, 2019 at 6:30 pm is the ESPYS and Spring Sports Banquets.
June 7, 2019 at 9:00am is the Athletic Boosters Annual Titans “All In” Golf Outing.
New Business: Boosters is still looking for someone to run the 50/50 raffles. If anyone is interested, please let Dee or Matt know. It was suggested that Boosters needs their own stand-alone website that Boosters maintains.
Meeting March, 18, 2019
7:05 pm start
AD Report (Adam Howard)
Getting Spring Sports up and running
Baseball has 4 dates at BW (one being Senior Night) but most games in Strongsville
Spring Pics March 18th and Track March 21st
Still finalizing committee to interview for new girls basketball coach.
Will need to apply and interviews for those interesting S.A.L.T. and for the STORM for 2019 - 2020 school year
*watch for emails and website for details*
Sport Scholarships - Boosters will be giving away four $1000 scholarships (2 females and 2 males)
Please see the Boosters link on the website or email boosters for details.
Next Athletic Boosters Meeting - Monday April 15, 2019 at 7:00 pm in the Titan Room
Mandatory Fall Parent/Athlete Pre-season meeting May 13, 2019 at 6:30 PM
ESPYS and Spring Sport Banquet May 22, 2019 at 6:30
Annual Golf Outing Friday June 7th, 2019 (tee time at 9 am)
Boosters is searching for two new officers the next two years.
Officer Positions Available:
Please email firstname.lastname@example.org with questions or interest
Meeting September 10, 2019